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The Organizing Process in Nursing Management

- Organization

It is the organization's senior management drawing the dimensions of the organizational structure of the organization, setting the goals and activities to be achieved, distributing activities and work aspects to people according to their jobs, and granting powers and authorities to a manager who is responsible for the work groups Organization is also considered the second function of management  Organization can also be defined as a framework that works to draw and define relationships between jobs and duties in an effort to achieve the desired goals of the organization This framework includes within it the human workers used to achieve the goals in a specific manner and special style and through cooperation between groups according to a plan drawn up by the organization's senior management, and within different stages through which the process of achieving the goals goes  
Organization steps

  • Setting the organization's goals and plans to be achieved
  • Drawing up the activities necessary to achieve the organization's goals and plans
  • Delegating powers and responsibilities to activity and department managers
  • Determine the dimensions of the relationship between departments and sections and work to link and coordinate between them
  • Providing the appropriate possibility to achieve the desired goals in the hands of workers and departments, so that they can perform the work in the best possible way

The importance of organization

  • The organization contributes to achieving the desired goals and achieving them within the highest available standards of efficiency by exploiting the available resources
  • Motivating employees’ efforts and developing their loyalty to work by creating a suitable work environment
  • Providing employees with job stability
  • Ease of communication and contact between members of the organization, which helps facilitate the access of information and orders to all departments of the organization
  • Encouraging employees to work as a team to achieve the desired goals
  • Raising the efficiency of the organization’s management in achieving and accomplishing goals by taking advantage of advanced work performance methods
  • Maintaining the continuity of information flow between key groups in the organization
  • Documenting the importance of work and its progress according to a specific and precise system among the organization’s individuals and groups, in accordance with the systems and instructions set by senior management
  • Relying on the method of distributing and specializing resources based on priorities and the importance of the objectives to be achieved  Dividing powers among individuals in the organization according to the position held by the individual and in a manner consistent with the tasks assigned to him

Organizational determinants

·       Administrative hierarchy and relationships between functional divisions

·       Division of jobs according to specialization

·       Organizational structure of the organization

·       Determine the position of each person and the role assigned to him

 Organizational principles

  • Supervision
  • Command and leadership
  • Determine the type of administrative authority
  • Delegation of authority
  • Coordination
  • Responsibility

Types of organization

Formal organization The project management divides the project into departments, from which descend the divisions that gather under its authority the departments entrusted with performing the functions and tasks and which serve as the lower management, ie the working class in the institution

Informal organization This type of organization depends on the organization’s employees taking responsibility for organizing their work affairs, and its membership is limited, and there is a common interest between them

Organizational objectives

The importance of organization increases with the increase in problems and their complexity, the size of the institution and the huge number of employees and the diversity of its activities Therefore, we find that organization shows human efforts to achieve the goals of the institution with the least costs, effort and time and with the greatest possible efficiency Our organization goals are

  • Division of labor  This is done by assigning a specific task to each individual so that he can focus his attention on performing it and not others
  • Coordination and cooperation  One of the most important goals of the organization is to achieve harmony and integration of humanitarian efforts It also helps to coordinate, technicalize and preserve available expertise

·       Automatic management  A good organization is one that requires the least amount of intervention to create interaction in existing relationships The primary goal of the manager is to provide organizational relationships with flexibility and effectiveness that makes the efforts of individuals flow towards the general goal in an automatic manner 

  • Developing individual effectiveness  The greatest goal of an organization, indeed its greatest goal, is to provide the appropriate conditions for every individual in the organization to do his best at work ”
  • Ease of driving  One of the most important goals of the organization is also to form harmonious groups that allow its members to respond voluntarily to leadership, provided that the organization provides leadership in every position within it
  • Stay  The survival of the organization is one of the essential goals of good organization, as the efforts of individuals are recruited to provide the appropriate conditions for its survival
  • Achieving stability  The organization must work to achieve stability for the organization’s activities Planning organizational structures, defining relationships, and decision-making methods must work to minimize risks However, it may be appropriate to provide some allowances to confront rapid change as well as calculated risks
  • Interact, participate or deal   Participation, interaction or overlap are related to collective efforts, as individuals overlap and interact with each other through the dynamism provided by the formal structure of the organization, and effective organization must also provide the conditions or overlap in the informal relationships of individuals
  • Organization is one of the most important training methods It works to highlight the talents of individuals and develop their knowledge to qualify them to occupy positions at higher levels in the organizational structure

 Organization steps

are the same, but the degree of immersion in organization may vary according to the size of the projects and the nature and dimensions of their goals and purposes In general, the persistent and organized manager must follow the following steps if he wants to organize the activities of his department or section

1.     Determining what should be done

The manager must study the task of his administrative unit in order to better understand the work and tasks that he must perform

2.     Division of activities and distribution of work  The next step is for the manager to decide how the work to be done will be divided

3.     Report on how to achieve coordination   Giving each subordinate an independent task creates the need to achieve coordination

4.     Report on the extent (scope of control)  By the extent of control for the manager we mean the number of subordinates directly reporting to the manager, and making a decision about the correct extent of control is an important matter

5.     Report the necessary authority  The fifth step is to decide how much authority the manager should delegate to subordinates

6.     Develop an organizational chart  Once the work is distributed and appointments are made, most managers add the formal form to their organization in the organizational chart This chart shows the organizational structure of the organization

Organizational elements

  • Workers of all kinds
  • Equipment, machines, machines, etc
  • Materials used in production or service provision
  • The skills and experiences of the workers and the experiences and capabilities of the administrators
  • Links that allow transferring commands from top to bottom
  • Transfer of information from bottom to top within the facility after its formation
  • The organization, procedures, methods and steps necessary to perform the work or activities

Benefits of organization in the nursing department

Organization has many benefits, and in the nursing department, nursing helps to

  • Determine the size and type of nursing work to facilitate the process of dividing and distributing it among nursing staff members
  • Optimal use of the nurse's time and effort according to specialization and experience (ie putting the right person in the right place)
  • Defining responsibilities and authorities through job descriptions for each member of the nursing staff, which facilitates the process of monitoring and evaluation
  • Coordinating work between nursing staff and other administrative units within the hospital
  • Determine and organize methods of communication between nursing staff and between them and staff in other units
  • Developing and improving the work of the nursing staff, which leads to achieving a level of service at the lowest cost, least effort, in the fastest time and with the highest efficiency

 to remember

Basic principles of organization

  • unity of power
  • Balance of power and responsibility
  • Delegation of authority to lower management responsibilities
  • Defining competencies and responsibilities
  • Determine the scope of supervision
  • Determine performance rates

Benefits of organization in the nursing department

It helps achieve the volume of nursing work and the optimal use of the nurse’s time, and determines the responsibilities and authorities of each member of the nursing staff, methods of communication between workers, and the development and advancement of nursing work at the lowest cost, least effort, fastest time, and highest efficiency