The Organizing Process in Nursing Management

What time is it?

• Time is an element of life It is unlimited and also a valuable resource, so it requires special skills to benefit from it and use it optimally
• Time management means making the best use of available time

Time management

          It means Self-management and that the effective manager is the one who starts looking at his time Before starting his tasks and work, time is one of the most important resources If it is not managed, Nothing else will be managed  We have said before that time is frozen and cannot be controlled save it

Or compensate for it or postpone it, and thus we realize its difference from the rest of the human resources and Natural and material So it is possible to summarize the definition of time management in other words that it is The good and correct use of the specified and permitted time to achieve a certain goal

Time management strategies

planning

·       Set priorities to determine what actions to start

·       Activity scheduling, which determines how much time is required for each activity

·       Work on six important tasks and this can be done through a pocket agenda

·       and effort it deserves

·       Keep your plan written down and handy

·       Survey the opinions of those around you and those who share your interests

·       Make your plan on three levels (monthly, weekly and yearly plan)

Time management

• Preparing a daily to-do list
• Effective delegation

Business organization

Organizing work is determining the tasks according to the importance of their completion Work can be divided as follows

·       Urgent work These are tasks related to daily problems, such as shortages in the number of nursing staff and machines, emergency work, or important meetings

·       Tasks that are due These are problems that are less important or have a specific deadline

·       Non-performing works That is, they are not accomplished They are problems that are solved by themselves without intervention or can be solved by someone else through delegation

 It is possible to use models that help organize time management, such as the Eisenhower Matrix

Control working time

Controlling work time aims to avoid overcrowding, as this leads to an increase in errors, as most administrators have a lot of work Therefore, it is important for the nursing manager to learn the steps for controlling time, which include

Time control steps

• Prioritize
• Complete the work you started and do not start other work before finishing the one you started
• Re-arrange the work and set priorities again based on what has been accomplished
• Controlling time consumers includes
• Telephone interruptions
• Meetings
• Not having enough information on any topic
• Lots of writing
• No follow up
• Inability to say "no"
• Act only in emergency situations
• Speed of decision making without study
• Frequency
• open door policy
• Neglecting to organize files
• Inefficiency of assistants

Reasons for not managing time well

• Laziness, tendency to rest and procrastination
• Lack of punctuality
• Not writing goals
• Overlapping appointments (poor organization)
• Lack of prioritization
• Lack of planning
• Surprise (mishandling of emergencies)

Time planning tips

• The nurse, especially the administrative one, must realize how time is wasted and also identify the time wasters and try to overcome them Therefore

◾  Do not always be available for everyone to interrupt you at work When you sit down to complete a task, it should be away from noise and interruptions It is best to be in a separate room If that is not available, then you should sit with your back to the door or the people in the place in order to reduce interruptions

◾  Avoid compliments at work

◾  If you notice that the guest is talking for a long time after finishing speaking, this indicates that the conversation has ended

◾  Schedule a long conversation with different excuses for anyone who wants to chat and set a time for it during a break